The information on this page is to help teachers in charge of school fair organisation. Please contact us if you need information about any aspect of the fair. It is important that a representative from each school attends, whenever possible, the regular committee meetings. Representatives are also encouraged to become involved in one area of the fair organisation.
1. Register your school
Supply name, phone number and e-mail address of the teacher in charge. Attend meetings of committee whenever possible or send a representative. Register now…
2. Help students decide on projects
They may work on their own or with a partner. No more than two students can work on any project. See student notes for more info…
3. Ensure all students fill out forms
Filling in safety and certification forms will allow you to check that each student knows which category they are in and whether they need to apply for ethics approval. Help students fill out ethics forms as required. These forms should be filled out before the students start the project! Go through the first 4 project pages of this website with students. Term One is usually about inspiration and nailing down their topic. Term Two is the heavy lifting of completing the project with a log book. The big thing here is getting them underway and doing some work on it every day. Term Three is your school’s science fair judging (Week 1-2) and getting the finalists ready for the Fair.
4. Select your school entries
Complete our registration form for all your student entries. This form will be sent to the School Contacts on 1st July.
5. Turn up on ‘set up day’ to help with putting up all projects
You may be asked to bring all your school projects in to the venue, checking that all forms and regulations are completed on each project. NOTE: It is essential that at least one teacher from each school is present on this day.
Please ensure that student displays are within the permitted maximum size. We have limited space in the hall and, in past fairs, we have had students attempting to use older (legacy or family heirloom) boards which are too big. This is unfair to the rest of the students. Please see the My Project/Student Exhibits area on the website for maximum size.
6. Arrange for students to be present on Judging day
All students will be required to attend for the judging of their projects at session times to be notified. Students must attend this session, as they will be questioned on their projects. There may also be time when they are waiting so they should bring a book or other activity to keep them occupied for this time. If you want to be involved with the judging then another teacher or adult must accompany large groups of students.
7. Non-attending Entries
Students who are not able to attend Science Fair judging because they are on a pre-arranged school activity or representative event may apply to the coordinator for an exemption. In which case they would be required to supply a video explaining their project plus having the board present in the exhibition hall. NOTE: This requires prior approval applications should be made at the time of entries
8. Attend Prize-giving
The school will be notified on Tuesday morning, the day after judging, if any of your students are receiving prizes.
9. Make sure all students know when to collect their projects
Projects of major prize winners may be transported to another venue on Thursday for future display. Any projects left behind will eventually be disposed of, so you may wish to check the venue on Saturday evening to rescue any projects that your students have forgotten to collect.